Many organizations have difficulty with the mandatory storage of documents. These retention periods are indeed important for the business risks of organizations. Difficult legal processes can be a consequence if information is incomplete or lost. Reducing these risks is pssible by applying document management at a differentiated level.

Structuring documents and storing them correctly can be very time-consuming. Even then, the question is whether the information can easily be found at a later date. It takes a lot of space and that pile will get bigger and bigger; because some documents need to be saved for a certain period of time. Some examples of the storage period of documents:

Besides a difficult legal process, a visit from the tax authorities can also be expensive if the guidelines are not followed.


We advise you to clearly identify what type of information is available and which distinction can best be made. The storage period of archives must be well mapped to take advantage of this. The differentiated approach we are talking about means that current files, such as personnel files of your current employees, as well as medical records of patients from the appointment portal, ae immediately digitized and made available digitally via the software. When the query frequency is with some regularity, but not immediately necessary, we advise External Archive Management. The files are then individually stored in our heavily protected archive building and as soon as a file is required, it can be requested via the software. Applications can be placed any time of the day and can be digitally available within 15 minutes. This way, you save costs by not immediately digitizing everything, because there are probably documents that you do not even need anymore. 100% delivery reliability is guaranteed.


This way you can handle your documentation cost-efficiently and you can easily manage the storage periods of your documents. This way you do not have to save anything longer than necessary, no information is lost and you can find your information at any time. An investment of this nature will certainly be repaid in due course.
You determine the storage periods of your archive as a customer, we can process these in our software and processes, so that you know which files no longer need to be stored at any moment. We can, if desired, include this in our destruction policy.

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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