Simone de Meulemeester
Marketing assistent
30 July 2018

Archive destruction is the destruction of excess archive. The main reason why organisations choose archive destruction is the expiring of the minimum retain period or reaching the maximum retention period. How exactly does it work and how does I-FourC do it?

Retention periods

The structuring and retaining of documents in the right way can consume quite some time. Almost every document has an obligatory retention period, like for example medical files (15 years) or personnel files (7 years). When an organisation doesn’t comply with those, it can result in difficult legal processes or even a visit from the tax authorities. To make it a bit easier for the customer, he or she can keep up with retention periods in an efficient way with the system of I-FourC!

Destruction in a safe manner

When the retention period has expired, the file can be destroyed. It is important that the destruction of the file happens in a secure manner. Of course you don’t want your confidential files to be made public. It’s often the case that organizations don’t take efficient enough measurements to destroy the files. As a result of the progressive technics it isn’t that hard to retrace the paper remains to the original file. Therefore organisations need to set higher standards to make their archive destruction complementary to the GDPR.

Cooperation with SUEZ

I-FourC cooperates with SUEZ in case of archive destruction. I-FourC doesn’t start the destruction process until the customer tells them to do so. After that, SUEZ makes sure that your files will be destroyed in a secure and eco-friendly way. To realise this statement, they have developed a container which is used particularly for archive destruction, namely: the SECURE-DATA container. Next to that, they possess all certificates that are being prescribed by the laws and regulations. Destruction takes place in a fully closed circuit. Together with SUEZ I-FourC wants to relieve the customer and perform the archive destruction under high standards. After the destruction of the archive, the customer receives a certificate of destruction.

 

Do you need advice regarding retention periods and/or archive destruction? Contact us!

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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