Rian Schmitz Rian Schmitz
Team Leader Marketing & Communication
22 May 2014

It has been quite a while ago that the so-called ‘hype’ around the paperless office has started. Years later, it appears that the switch to a paperless office in practise is going slightly less fast than expected in advance. It is not that easy to replace all the paper and switch immediately to digital solutions. Yet, we can conclude that it is not a hype after all, as the interest in paperless working is still growing. More and more organizations implement this method, because in times where reducing costs and efficient working take the upper hand, the paperless office offers organizations numerous solutions!

Switching to a paperless working environment will only be worthwhile in the case it is implemented and facilitated in the correct way. What organizations actually would like to find out is: ‘What’s in it for me?’ I will explain two of the, in my opinion, most important advantages you could convince organizations with.

Reducing costs

No matter what way we look at it, the most important reason for introducing the paperless office within organizations mostly is reducing costs. Although efficient working is another important reason, as it results in reducing costs in the end as well. Employees will experience several benefits as they are able to work time and place independent. No more unnecessary administrative tasks, but completing targets without obstacles. Nevertheless, reducing costs has – logically – high priority. Although the tough economical period we have faced the last couple of years is slowly fading away, we still experience the consequences of it. A research, conducted by AIIM (Association For Information and Image Management), pointed out that 42% of the companies got return on their investment (think of software and equipment) within one year. 57% of the companies needed 18 months to receive their return on investment. All the more reason for organizations to seriously consider the option.

Security

Security is another important reason for the switch. “No, I will not put my critical business information in the cloud, as I cannot control it anymore then” or “If I should believe all the stories of security vulnerabilities, I could better manage my archive myself” are frequently heard arguments to keep the companies archive away from outsourcing. What organizations should consider is the way the in-house archive is currently regulated. Who has access to it and how do you make sure no information gets lost? Information might be incomplete as well. Many sorts of objections about a cloud solution are often mentioned, but people sometimes forget to compare it with the current situation. Believe me as I say that these current situations could have some shocking results.

Although the paperless office was stated as a hype in the beginning, it has proven itself! As the specialist in applied digitization, I-FourC and her business partners should take advantage of it.

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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