Ogun Yazici Ogun Yazici
Marketing Intern
30 November 2018


The labour market is tightening rapidly. For many HR departments, recruiting and selecting employees at all levels has become a true art form. All means are used to get the right man or woman in the right place. And once this has been achieved, it is important to keep these people within the organisation. This can be done in many ways, think of training people, freeing up time for relaxation, people can rotate internally and thus get acquainted with the many facets of the company and so on. In short, it’s about keeping people interested and thus binding them to the organisation.


The personnel file can be an important tool in this respect. After all, this file contains a lot of information about your employees. It starts with the resume that most employees send when they apply. It describes the skills they all have and the training and courses they have received. In addition, you probably conduct regular performance interviews with your employees. In general, the reports of these interviews are included in the personnel file. People often indicate that they want to develop in a certain direction. It may be that the possibility does not exist at that moment, but that it does occur a few years later. But which employee was it again? Whether the average HRM manager can remember all of that….we doubt it.


Imagine the following situation; you are looking for someone who can support you in building websites; you know that someone was once hired who had this skill in his CV, but, who was that again? Fortunately, the tools to find out are within reach.



Many organizations nowadays use an HRM application in which all information about the employee is stored. However, paper files are also frequently used. This has created two worlds, where both paper and digital information is available. By digitising the paper files (or having them digitised) and making them available in your HRM application, you have a single overview of all information about a particular employee. Efficient, safe and transparent.


A scanned file that is also equipped with OCR (Optical Character Recognition) offers many more possibilities than the paper version when it comes to searchability. In frequently used applications (for example AFAS and Raet) it is possible to classify and search these files as PDF files. With this, in one go from one source a mountain of information emerges that ensures that you can still place the right person on that difficult to fill vacancy.


Being able to easily search for the right information is just one of the many advantages that the digital personnel file can offer. Curious about these advantages? I-FourC will be happy to tell you more about this during an introductory meeting without obligation.

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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