When moving to the new building on the border between Sittard and Geleen in 2009, Orbis Medical Centre had over a million paper files stored in the old building. This relocation was the moment to take care of these privacy sensitive files. They chose to start working digitally and entered a successful collaboration with I-FourC. Early 2015 the fusion between Orbis Medical and Healthcare Group and Atrium Medical Centre Parkstad was finalised. This meant that one system had to be chosen for file management. It ended up being the I-FourC® Virtual Archive™.

One central system

Zuyderland Medical Centre now fully works with SAP. Employees at Orbis Medical Centre were already familiar with this system, but the employees at Atrium medical Centre Parkstad were taking a large step. One central system offers a lot of advantages and is necessary in a successful merger. Additionally, Orbis Medical Centre worked with I-FourC® JIM™ for many years, an ‘on premise’ file management solution. The merger was the perfect time to take a closer look at this solution and to decide whether it offered the right solution for both organisations.

On premise vs. the cloud!

Working in the cloud was discussed in great detail when making this decision. I-FourC extensively advised Zuyderland. I-FourC performed a cost-benefit analysis of the differences between I-FourC JIM and I-FourC Virtual Archive. The difference between ‘on premise’ and the cloud. Jacques van Kerkvoort, Program Manager ICMT Zuyderland, says: “We opted for the I-FourC Virtual Archive because of the sound advice. This was the most advantageous option and the most effective solluction for the merger. Major benefits of this cloud solution include external management, easy and automatic updates and accessibility at any time and any place. That is very important to us, because it allows doctors to work on different locations.”

Flexible

The switch from I-FourC JIM to I-FourC Virtual Archive went well. At first the employees had to get used to it, especially at previous Atrium locations, because work processes were changing and many new systems were implemented. By now things are running smoothly and the users benefit from the use of one central system. A number of improvement proposals for the systems, based on the processes at Zuyderland, have been given to I-FourC and will be solved in the new releases. The great thing about the cloud is that an update can quickly and securely be carried out in one go!

Single Sign On

“We now also work with the Single Sign On solution from I-FourC. This means that we can access the I-FourC Virtual Archive directly from SAP and have an integration with our Active Directory. The user does not need to log in again; no matter where he or she gets his information from. An important step! By using the Single Sign On we are able to precisely log who works in which file. A huge improvement for our security policy and traceability!” said Jacques.

Both parties look back at a successful project. It was a great experience for I-FourC too, given the scale of the I-FourC Virtual Archive implementation. A project which yields many benefits for the merger by centrally organising the file management system. Zuyderland – and consequently also the patient – is reaping the benefits!

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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