When the Orbis Medical Centre moved to the new building on the border between Sittard and Geleen in 2009, the hospital had over one million paper files in the old building. This move was the perfect time to do something with the privacy-sensitive files. They chose a digital work environment and started a successful partnership with I-FourC. In early 2015, the merger between Orbis Medisch en Zorgconcern and Atrium Medisch Centrum Parkstad became a fact. This meant, among other things, that a single system was chosen for the management of the files. This became the I-FourC® Virtual Archive™.

One central system

Zuyderland Medical Centre now works entirely with SAP. The employees of Orbis Medisch Centrum were already familiar with this. However, for the employees of Atrium Medisch Centrum Parkstad, this was a major transition. One central system offers many benefits and is necessary to make a merger a success. In addition, Orbis Medisch Centrum had been working with I-FourC® JIM™ for years, an ‘on premise’ file management solution. The merger was the right moment to also examine this solution and decide whether it is also offers the right solution for both organisations.

On premise vs. the cloud!

Working in the cloud was an important point of discussion with this decision. I-FourC advised Zuyderland extensively. This involved I-FourC performing a cost-benefit analysis with the differences between I-FourC JIM and I-FourC Virtual Archive. The difference between ‘on-premise’ and the cloud. Jacques van Kerkvoort, Programme Manager at ICMT Zuyderland, indicates: “Thanks to the extensive advice, we have chosen I-FourC Virtual Archive. This was the most advantageous option and the most effective solution for the fusion. Major advantages of this cloud solution include the fact that the management is taken care of externally, that updates can be performed automatically and that we can access our information at any location and at any moment. This is very important to us, because it allows doctors to work in a multidisciplinary way in different locations.

Flexible

The transition from I-FourC JIM to the I-FourC Virtual Archive went well. It took some getting used to for the employees at first, especially at the locations of former Atrium, where the work processes changed and many new systems were introduced. By now, things are running smoothly and the users are experiencing the benefits of one central system. A number of improvement proposals of the systems based on the processes at Zuyderland have been communicated with I-FourC and will be taken care of in the new releases. The great thing about the cloud is that an update can be implemented centrally and quickly in one go!

Single Sign On

“We are now also working with the Single Sign On solution from I-FourC. This means we can directly access the I-FourC Virtual Archive from SAP and have an integration with our Active Directory. The user no longer has to log in over and over again, regardless of where they get their information. An important step! Single Sign On enables us to log exactly who works in what file. A huge improvement to our security policy and traceability!”, says Jacques.

Both parties look back on a successful project. Given the scope of this I-FourC Virtual Archive, it was a great experience for I-FourC as well. A project that provides many benefits for the merger by arranging the file management system centrally. And Zuyderland – and as a result, the patient – reaps the benefits!

Gemeente Venray Maasziekenhuis Pantein Reade GGD Twente

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